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What Teams Actually Achieve

Real outcomes from teams using ReconcileIQ, CodeIQ, and LedgerIQ to cut manual reconciliation, automate transaction coding, and strengthen month-end reporting.

Figures below are based on customer-reported outcomes. Some details have been adjusted to protect client confidentiality.

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D2C Retailer Cuts Month-End From a Full Day to Under an Hour

A UK-based online retailer processing roughly 1,800 transactions per month across Stripe, PayPal, and direct bank transfer. Two-person finance team using Xero.

The Challenge

The founder was spending 6–8 hours each month reconciling payout batches against bank entries. Stripe settlement delays meant order dates rarely lined up with deposit dates, and PayPal held funds created further timing gaps. Month-end checks regularly spilled into Saturday mornings.

The Solution

They started with ReconcileIQ to match Stripe and PayPal CSV exports against their Xero bank feed. Within the first month, the matching engine was handling the settlement-date offsets automatically. They added LedgerIQ about six weeks later for cash-flow reporting across the three payment channels.

The Results

6 hrs → 40 min Month-End Reconciliation
£1,240 In Missed Fees Found (First Run)
3 weeks From Signup to Full Workflow

The first reconciliation run flagged processor-fee entries that had been missed for several months. Ongoing, the founder now reviews exceptions rather than checking line by line, and month-end no longer runs into the weekend.

"Honestly, month-end was just a thing I dreaded. It's not exciting now either, but it takes 40 minutes and I actually trust what comes out."

— Founder & Director, D2C e-commerce (UK)
ReconcileIQ CodeIQ LedgerIQ

14-Person Practice Takes On 8 More Clients Without Hiring

A Midlands-based accounting practice with 14 staff, managing around 45 SME clients. Mixed platform environment — roughly 60% Xero, 30% QuickBooks, the rest on Sage.

The Challenge

Bookkeepers were reconciling and coding manually for most clients. Month-end close regularly slipped by two or three days, the partner review queue was growing, and they'd turned away new client enquiries twice in one quarter because the team was at capacity.

The Solution

They started with ReconcileIQ on their five highest-volume Xero clients. After four weeks, they rolled in CodeIQ for automated transaction coding and LedgerIQ for month-end variance checks. The full rollout across all 45 clients took about six weeks.

The Results

2.5 hrs → 35 min Average Per-Client Reconciliation
+8 clients Taken On Without New Hires
2 days earlier Month-End Close (Avg)

The biggest shift was moving bookkeepers from line-by-line checking to exception review. Seniors now spend their time on the items that actually need judgement. Within three months the practice had taken on eight new clients without adding headcount.

"It's not magic — someone still has to review what comes out. But the boring bit, matching 200 transactions and coding them, that's just done when you sit down in the morning."

— Practice Manager, Midlands accounting firm
ReconcileIQ CodeIQ LedgerIQ

Logistics Group Halves Audit Prep Time Across Four Entities

A UK/EU logistics operator running four entities across two currencies (GBP and EUR), processing around 6,000 transactions per month. Finance team of nine, split across two offices, using Sage.

The Challenge

Each entity was being reconciled independently with its own spreadsheets and processes. Inter-company transactions created constant mismatches. At year-end, the finance team spent three weeks pulling together audit packs — most of that time was spent re-doing reconciliations to evidence adjustments the auditors queried.

The Solution

They rolled out ReconcileIQ and CodeIQ to the UK entity first, then extended to the three EU entities over the following two months. LedgerIQ was added for consolidated variance monitoring once all four entities were live. Total rollout took about 10 weeks.

The Results

3 weeks → 8 days Year-End Audit Prep
~4,100 Transactions Auto-Coded Monthly
1 process Replaced 4 Entity Workflows

The biggest change was consistency. All four entities now follow the same reconciliation and coding process, which meant auditors got a clean trail from day one rather than the finance team reconstructing it after the fact. Inter-company matching, which used to be a manual spreadsheet exercise, now flags exceptions automatically.

"Auditors stopped asking us to re-reconcile things. That alone probably saved us a week. The rest is just less manual work — less copying, less pasting, less checking things that are obviously fine."

— Group Financial Controller, UK/EU logistics operator

Ready to See These Results in Your Practice?

Every plan includes ReconcileIQ, CodeIQ, and LedgerIQ. Most teams start with one workflow and expand once they see the time savings. Plans start from £5/month.

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